The Evergreen State College

Records Management

Records Inventory - Academic VP & Provost

*Indicates PDF file

Box No.
Content Description
Retention to
Location
In/Out/Missing/Comment
Box A DTF memos and Reports
PERM
Archives
 
Box B Subject Files (no order mostly A-F) Memos, etc.
PERM
Archives
 
Box C Subject Files (no order mostly A-B) Memos, etc.
PERM
Archives
 
Box D
PERM
Archives
 
Box E
PERM
Archives
 
Box F  
Box G  
Box H  
Box I  
Box J  
Box K  
Box L  
Box M  
Box N missing  
Box O  
BoxP  
Box Q  
Box R  
Box S  
Box T  
Box U  
Box V  
Box W  
Box X  
Box Y  
Box Z  
Box AA  
Box BB  
Box CC  
Box DD  
Box EE  
Box FF  
Box GG  
Box HH  
Box II  
Box JJ  
Box KK  
Box LL  
Box MM  
Box NN  
Box OO  
Box PP  
Box QQ  
Box RR  
Box SS  
Box TT  
Box UU  
Box VV  
Box WW  
Box XX  
Box YY  
Box ZZ  
Box AAA  
Box BBB  
Box CCC  
Box DDD  
Box EEE  
Box FFF  
Box GGG  
Box HHH  
Box III  
Box JJJ  
Box KKK  
Box LLL  
Box MMM  
Box NNN  
Box OOO  
Box PPP  
Box QQQ  
Box RRR  
Box SSS  

Academic Budget Office

Box No.
Content Description
Retention to
Location
In/Out/Missing
2015-01 Lab 1 Receiving - Organic Farm till deposits/sales receipts 2020    
2015-02 Lab 1 Receiving - Organic Farm till deposits/sales receipts 2016   Destroyed 2016
2015-03 Lab 1 Receiving - Ceramics clay purchase slips 2020    
2015-04 Lab 1 Receiving - Wood/Metal Shop purchase slips 2020    
2016-01 Organic Farm, Ceramics, Printmaking, Wood/Metal Shop, &SSC Sales and Recharges 2021    
         

 

Academic Grants Office

Box No.
Content Description
Retention to
Location
In/Out/Missing
 

 

Branch Campuses

Tacoma

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Box No.
Content Description
Retention to
Location
In/Out/Missing
2013-01 Student Records: Internship Contracts 2001/02 2013 RC7I-1 Destroyed GS 50005*
2013-02 Student Records: Internship Contracts 2001/03 2013 RC7I-1 Destroyed GS 50005
2013-03 Student Records: Student Evaluations 2002/04 2013 RC7I-1 Destroyed GS 50005
2013-04 Student Records: Student Evaluations 1999-2002 2013 RC7I-1 Destroyed GS 50005
2013-05 Student Records: Student Evaluations 2000\2003 2013 RC7I-1 Destroyed GS 50005
2013-06 Student Records: Student Evaluations 2002/2004 2013 RC7I-1 Destroyed GS 50005
2013-07 Student Records: Student Evaluations 1997/1999 2013 RC7I-1 Destroyed GS 50005
2013-08 Student Records: Student Evaluations 1999/2001 2013 RC7I-1 Destroyed GS 50005
2013-09 Student Records: Student Evaluations 1998/2000 2013 RC7I-1 Destroyed GS 50005
2013-10 Student Records: Student Evaluations 1999/2001 2013 RC7I-1 Destroyed GS 50005
2013-11 Student Records: Student Evaluations 1994/1995 2013 RC7I-1 Destroyed GS 50005
2013-12 Student Records: Student Evaluations 1999/2000 2013 RC7I-1 Destroyed GS 50005

*All student records files held at the Tacoma campus are duplicates of the permanent official files held at the Olympia Campus, Registration and Records Office

 

Institutional Research

Box No.
Content Description
Retention to
Location
In/Out/Missing
Longitudinal Survey Consent Forms 05/2003 - 06/2006 2013
19B2
HEGIS 84-85 through 86-87, IPEDS 1980-81 through 1995-96, IPEDS other institutions' data 1993-94 and 1994-95 Perm
19B4
 
Statewide Senior Writing Project - Freshmen and Senior Student Portfolios, 1999-2000 2009
19B4
 
Long Range Planning and Strategic Planning 1989-1993 Archival
19B4
 
Strategic Planning 1985-1990 Archival
19B5
 
Information Technology Literacy Project 2001 2009
19B5
 
Silver Sky Portfolios 2003-2004 Archival
19B5