The Evergreen State College

Records Management

Records Inventory - Child Care

 

Box No.
Content Description
Retention to
Location
In/Out/Missing/Comments
Children's diaper change and toilet training logs to 2008
2013
RC6F.1-6
DAN 15-12-68894 Rev. 0 (5 yrs) Retain for 5 years after date of last attendance then Destroy
Communications logs to 2006
2008
  GS 09022 Rev. 0 (2 yrs)
Student Employee files (non-retirement) to 2001
2011
  GS03042 (10 years)
Student Employee files (non-retirement) to 2003
2013
  GS03042 (10 years)
Children's files to 2001
2006
 

DAN 15-12-68894 Rev. 0 (5 yrs) Retain for 5 years after date of last attendance then Destroy

Admin and Staff files to 2006
2012/2031
  GS 09 (6 yrs) /GS 03041 (25 years)
Children's files to 2006
2011
  DAN 15-12-68894 Rev. 0 (5 yrs) Retain for 5 years after date of last attendance then Destroy
Children's files to 2007
2012
  DAN 15-12-68894 Rev. 0 (5 yrs) Retain for 5 years after date of last attendance then Destroy
P.M. Evening and Weekend (Miscellaneous staff files & administrative records) 2000-2003
2009
  GS 09 (6 years)
Accident Reports 1999-2005
2010
  DAN 15-12-68894 Rev. 0 (5 yrs) Retain for 5 years after date of last attendance then Destroy
USDA Child and Adult Care Food Program (CACFP) Reimbursement to 2001
2007
  DAN 15-12-68893 Rev. 0 (6 yrs)
USDA Child and Adult Care Food Program (CACFP) Reimbursement to 2003
2009
  DAN 15-12-68893 Rev. 0 (6 yrs)
USDA Child and Adult Care Food Program (CACFP) Reimbursement to 2002
2008
  DAN 15-12-68893 Rev. 0 (6 yrs)
USDA Child and Adult Care Food Program (CACFP) Reimbursement to 2006
2012
  DAN 15-12-68893 Rev. 0 (6 yrs)
USDA Child and Adult Care Food Program (CACFP) Reimbursement to 2004
2010
  DAN 15-12-68893 Rev. 0 (6 yrs)
Children's files 2007-2008
2013
  DAN 15-12-68894 Rev. 0 (5 yrs) Retain for 5 years after date of last attendance then Destroy
Administrative files 2002-2007
2013
  GS 09 (6 yrs)
Administrative Files (2005-2008)
2014
  GS 09 (6 yrs)
Children's files 2007
2012
  DAN 15-12-68894 Rev. 0 (5 yrs) Retain for 5 years after date of last attendance then Destroy
Staff Files to 2008
2033
  GS 03041 Rev. 0 (25 yrs)
Student employee files (non-retirement) 2007-2008
2018
  GS 03042 (10 years)
Reservation based program (2006-2008)
2018
   
Student Employee files (non-retirement) 2004-2007
2017
  GS 03042 (10 years)
Administrative Files (2002-2007)
2013
RC6E-4 GS 09 (6 yrs)
Children's files 2008-2009
2014
RC6E-4 Retain for 5 years after date of last attendance then Destroy. DAN 15-12-68894 Rev. 0
Student Employees Files (non-retirement)
2019
RC6E-4 GS03042 (10 years)
Children's Files to
2020
RC6E-3

Retain for 5 years after date of last attendance then Destroy DAN 15-12-68894 Rev. 0

Student Employees Files
2020
RC6E-3 GS 03042

Fiscal Administrative Files 2010-2011

note: Super Saturday notebook (potentially Archival) in this box

2017

RC6D-3 GS 09 (6 yrs)
Children's Files 2010-2011
2016
RC6F-4 DAN 15-12-68894 Rev. 0 Retain for 5 years after date of last attendance then Destroy
Student/Staff Employee Files 2010-2011
2021/2041
RC6F-4 student employees GS03042 (10 yrs)
USDA / CACFP Files to 2011
2017
RC6F-1 DAN 15-12-68893 (6 yrs)
2014-01 Student Staff Files 2011-2014 RC6F-1 GS 03042 (10 Yrs)
2014-02

FY 2014 Pcard Records (Admin) 2013-2014
FY USDA Records (Admin) 2013-2014
DSHS Records (Admin) 2012-2014

RC6F-1

GS 01017 Rev. 0
DAN 15-12-68893 (6 yrs)
GS 09 (6 yrs)

2014-03 Children's files 2009-2012 RC6F-2 DAN 15-12-68894 Retain for 5 years after date of last attendance then Destroy
2014-04 Staff Files Borkan, Bliss, Duncan, Mitchell, Scott 2009-2014 RC6F-2 GS 03041 Rev. 0 (25 yrs)
2014-05 Children's Files 2012-2014 RC6F-2 DAN 15-12-68894 Rev. 0 Retain for 5 years after date of last attendance then Destroy
2014-06 Administrative Files 2012-2014 RC6F-2 GS 09 (6 yrs)