The Evergreen State College

Records Management

Records Inventory - Counseling

 

Box No.
Content Description
Retention to
Location

COMMENTS
In/Out/Missing/

2009-01 Client Records L-Z 1997-98 2013 RC7A1 Destroyed 2013
2009-02 Client Records A-F 1998-99 2014 RC7A1 Destroyed 2014
2009-03 Client Records G-R 1998-99 2014 RC7A1 Destroyed 2014
2009-04 Client Records S-Z 1998-99 2014 RC7A1 Destroyed 2014
2009-05 Client Records A-G 1999-2000 2015 RC7A1 Destroyed 2015
2009-06 Client Records H-R 1999-2000 2015 RC7A1 Destroyed 2015
2009-07 Client Records S-Z 1999-2000 2015 RC7A1 Destroyed 2015
2009-08 Client Records A-H 2000-01 2016 RC7A1 Destroyed 2015
2009-09

Client Records I - R 2000-01

2016 RC7A2 Destroyed 2015
2009-10 Client Records S-Z 2000-01 2016 RC7A2 Destroyed 2015
2009-11 Client Records H-R 2001-02 2016 RC7A2 Change to 8 year retention 2010 Destroyed 2016
2009-12 Client Records S-Z 2001-02 2016 RC7A2 Change to 8 year retention 2010 Destroyed 2016
2009-13 Client Records A-K 1997-98 2013 RC7A2 Destroyed 2013
2009-14 Client Records A-G 2002-03 2016 RC7A2 Change to 8 year retention 2011 Destroyed 2016
2009-15 Client Records H-M 2002-03 2016 RC7A2 Change to 8 year retention 2011 Destroyed 2016
2009-16 Client Records N-Z 2002-03 2016 RC7A2 Change to 8 year retention 2011 Destroyed 2016
2011-01

Client Records A-DE 2003-2005           

2016 RC7E5 Change to 8 year retention 2013 Destroyed 2016
2011-02 Client Records DI-J 2003-2005 2016 RC7E5 Change to 8 year retention 2013 Destroyed 2016
2011-03 Client Records K-PA 2003-2005 2016 RC7E5 Change to 8 year retention 2013 Destroyed 2016
2011-04   Client Records PE-S 2003-2005 2016 RC7E5 Change to 8 year retention 2013 Destroyed 2016
2011-05 Client Records T-Z 2003-2005 2016 RC7E5 Change to 8 year retention 2013 Destroyed 2016
2011-06  Client Records A-H 2005-2006 2016 RC7E5 Change to 8 year retention 2014 Destroyed 2016
2011-07  Client Records I-WT 2005-2006 2016 RC7E5 Change to 8 year retention 2014 Destroyed 2016
2011-08 Client Records SW-Z 2005-2006 2016 RC7E5 Change to 8 year retention 2014 Destroyed 2016
2011-09 Client Records A-HE 2006-2007 2016 RC7E5 Change to 8 year retention 2015 Destroyed 2016
2011-10   Client Records HI-M 2006-2007 2016 RC7E5 Change to 8 year retention 2015 Destroyed 2016
2011-11  Client Records N-Z 2006-2007 2016 RC7E5 Change to 8 year retention 2015 Destroyed 2016
2012-01 Client Files A-DUF 2007-08 2016 RC7B1

Change to 8 year retention 2016 Destroyed 2016

one student file removed permanently. see Gaetz email 6/4/2015

2012-02 Client Files DUN-:LAT (not seen referrals/Resolved) 2016 RC7B Change to 8 year retention 2016 Destroyed 2016
2012-03 Client Files LEE-SCH 2016 RC7B2 Change to 8 year retention 2016 Destroyed 2016
2012-04 Client Files SCH-ZON 2016 RC7B2 Change to 8 year retention 2016 Destroyed 2016
2013-01 Client Files A-F 2017 RC7B1 All subsequent listed boxes below have been provided with the new
2013-02 Client Files G-Mc 2017 RC7B1 retention period and year of destruction calculation.
2013-03 Client Files MA-SC 2017 RC7B1  
2013-04 Client Files SE-Z, incomplete paperwork 2017 RC7B1  
2014-01 Client Files 2009-2010 A-E 2018 RC7B2  
2014-02 Client Files 2009-2010 F-K 2018 RC7B2  
2014-03 Client Files 2009-2010 L-O 2018 RC7B2  
2014-04 Client Files 2009-2010 P-S 2018 RC7B2  
2014-05 Client Files 2009-2010 T-Z& Groups and Referrals 2009-2010 2018 RC7B2  
2015-01 Client Files 2010-2011 Ade-Cro 2019 RC7B2  
2015-02 Client Files 2010-2011 Dan-Hol 2019 RC7B2  
2015-03 Client Files 2010-2011 Hub-Mur 2019 RC7B2  
2015-04 Client Files 2010-2011 Naf-Riz 2019 RC7B3  
2015-05 Client Files 2010-2011 Rob-Voo 2019 RC7B3  
2015-06 Client Files 2010-2011 Wag-Zop 2019 RC7B3  
2016-01 Client Files 2011-2012 Abb-Dec 2020 RC7B3  
2016-02 Client Files 2011-2012 Del-His 2020 RC7B3  
2016-03 Client Files 2011-2012 Hof-Lun 2020 RC7B3  
2016-04 Client Files 2011-2012 McA-Pri 2020 RC7B3  
2016-05 Client Files 2011-2012 Ran-Vin 2020 RC7B3  
2016-06 Client Files 2011-2012 Wad-Zue 2020 RC7B4