The Evergreen State College

Records Management

Records Inventory : Health Services

 

Box No.

Office

Retention to

Location

In/Out/Missing

Comments

2005-01
HEALTH SERV
2014
    Destroyed 2014
2005-02
HEALTH SERV
2014
    Destroyed 2014
2005-03
HEALTH SERV
2014
    Destroyed 2014
2005-04
HEALTH SERV
2014
    Destroyed 2014
2005-05
HEALTH SERV
2014
    Destroyed 2014
2005-06
HEALTH SERV
2014
    Destroyed 2014
2005-07
HEALTH SERV
2014
    Destroyed 2014
2006-01
HEALTH SERV
2015
    Destroyed 2015
2006-02
HEALTH SERV
2015
    Destroyed 2015
2006-03
HEALTH SERV
2015
    Destroyed 2015
2006-04
HEALTH SERV
2015
    Destroyed 2015
2006-05
HEALTH SERV
2015
    Destroyed 2015
unnumbered 4 boxes Health Services
2015
    unscheduled confidential files Destroyed 2015
2007-01
HEALTH SERV
2016
    Destroyed 2016
2007-02
HEALTH SERV
2016
    Destroyed 2016
2007-03
HEALTH SERV
2016
    Destroyed 2016
2007-04
HEALTH SERV
2016
    Destroyed 2016
2007-05
HEALTH SERV
2016
    Destroyed 2016
2008-01
Student Health Records A-CHA 2002
2010
    Revised records schedule from this point on
2008-02
Student Health Records CHE-FRA 2002
2010
    8 year retention on student patient files
2008-03
Student Health Records FRE-JOH 2002
2010
    All records dated up to 2008 destroyed in 2016
2008-04
Student Health Records JON-MER 2002
2010
    Destroyed 2016
2008-05
Student Health Records MEY-Q 2002
2010
    Destroyed 2016
2008-06
Student Health Records R-SMI 2002
2010
    Destroyed 2016
2008-07
Student Health Records SNY-Z 2002
2010
    Destroyed 2016
2009-01 Patient Files 2003
2011
    Destroyed 2016
2009-02 Patient Files 2003
2011
    Destroyed 2016
2009-03 Patient Files 2003
2011
    Destroyed 2016
2009-04 Patient Files 2003
2011
    Destroyed 2016
2009-05 Patient Files 2003
2011
    Destroyed 2016
2009-06 Patient Files 2003
2011
    Destroyed 2016
2009-07 Patient Files 2003
2011
    Destroyed 2016
2009-09 Immunizaton 1998-99
2007
    Destroyed 2014
2009-10 Immunizaton 2000-01
2009
    Destroyed 2016
2009-11 Immunizaton 2001-02
2010
    Destroyed 2016
2009-12 Immunizaton 2003-04
2012
    Destroyed 2016
2009-13 Superbill 2004
2010
    Destroyed 2016
2009-14 Superbill Spr 2004
2010
    Destroyed 2016
2009-15 Superbill W2004
2010
    Destroyed 2016
2009-16 Immunizaton 2004-05
2013
    Destroyed 2016
2009-17 Superbill 2004-05
2011
    Destroyed 2016
2009-18 Superbill F2005
2011
    Destroyed 2016
2009-19 Superbill W2005
2011
    Destroyed 2016
2009-20 Superbill Spr 2006
2012
    Destroyed 2016
2009-21 Superbill F2006
2012
    Destroyed 2016
2009-22 Superbill W2006
2012
    Destroyed 2016
2009-23 Immunizaton 2006-07
2015
    Destroyed 2016
2009-24 Superbill Spr 2007
2013
    Destroyed 2016
2009-25 Superbill F2007
2013
    Destroyed 2016
2009-26 Superbill W2007
2013
    Destroyed 2016
2009-27 Immunizaton 2007-08
2016
    Destroyed 2016
2009-28 Immunizaton 1998-99
2007
    Destroyed 2014
2009-29 Immunizaton 2003-04
2012
    Destroyed 2016
2010-01 Patient Files A-Col 2003-04
2012
    Destroyed 2016
2010-02 Patient Files Con-Goo 2003-04
2012
    Destroyed 2016
2010-03 Patient Files Gor-Lec 2003-04
2012
    Destroyed 2016
2010-04 Patient Files Lef-Par 2003-04
2012
    Destroyed 2016
2010-05 Patient Files Pat-Sha 2003-04
2012
    Destroyed 2016
2010-06 Patient Files She-Wen 2003-04
2012
    Destroyed 2016
2010-07 Patient Files We-Z 2003-04
2012
    Destroyed 2016
2010-08 Immunization Forms 2008-09
2017
RC7C1    
2010-09 Immunization Forms 2005-06
2014
    Destroyed 2016
2010-10 Immunization Forms 1999-2000
2008
    Destroyed 2015
2010-11

Fall Superbills
2008-09

2015
RC7C1    
2010-12 Winter Superbills 2008-09
2015
RC7C1    
2010-13 Spring Superbills 2008-09
2015
RC7C1    
2010-14 Winter Superbills 2007-08
2014
    Destroyed 2016
2010-15 Spring Superbills 2007-08
2014
    Destroyed 2016
2011-01 Patient Files Ace-Clu 2004-05 2013     Destroyed 2016
2011-02 Patient Files Coo-Glu 2004-05 2013     Destroyed 2016
2011-03 Patient Files Gra-Job 2004-05 2013     Destroyed 2016
2011-04 Patient Files Joh-Max 2004-05 2013     Destroyed 2016
2011-05 Patient Files Mea-Pyr 2004-05 2013     Destroyed 2016
2011-06 Patient Files Qui-Stu 2004-05 2013     Destroyed 2016
2011-07 Patient Files Sug-Zul 2004-05 2013     Destroyed 2016
2011-08 Immunization Forms 2009-2010 2018 RC7C1    
2011-09 Superbills 2010-Fall & Winter 2016 RC7C1    
2011-10 Superbills 2010-Spring 2016 RC7C2    
2012-01

Patient Files A-Cho 2005\06

2014     Destroyed 2016
2012-02 Patient Files Cla-Fol 2005\06 2014     Destroyed 2016
2012-03 Patient Files Fon-Jon 2005\06 2014     Destroyed 2016
2012-04 Patient Files Jor-May 2005\06 2014     Destroyed 2016
2012-05 Patient Files Mea-Rob 2005\06 2014     Destroyed 2016
2012-06 Patient Files Rob-Wal 2005\06 2014     Destroyed 2016
2012-07 Patient Files Wal-Zet 2005\06 2014     Destroyed 2016
2012-08 Patient Files A-CR 2006/07 2015     Destroyed 2016
2012-09 Patient Files CS-G 2006/07 2015     Destroyed 2016
2012-10 Patient Files H-K 2006/07 2015     Destroyed 2016
2012-11 Patient Files L-M 2006/07 2015     Destroyed 2016
2012-12 Patient Files N-SC 2006/07 2015     Destroyed 2016
2012-13 Patient Files SE-V 2006/07 2015     Destroyed 2016
2012-14 Patient Files W-Z 2006/07 2015     Destroyed 2016
2012-15 Superbills 2011 S-Z 2017 RC7C2    
2012-16 Superbills 2011 A-R 2017 RC7C2    
2012-17 Immunization forms 2010-11 2019 RC7C2    
2012-18 Immunization forms 2011-12 2020 RC7C2    
2013-01 Patient Files Abb-Boi 2007/08 2016     Destroyed 2016
2013-02 Patient Files Bok-Cur 2007/08 2016     Destroyed 2016
2013-03 Patient Files Dah-Gaz 2007/08 2016     Destroyed 2016
2013-04 Patient Files Gen-Jan 2007/08 2016     Destroyed 2016
2013-05 Patient Files Jef-McK 2007/08 2016     Destroyed 2016
2013-06 Patient Files McM-Par 2007/08 2016     Destroyed 2016
2013-07 Patient Files Pau-Sch 2007/08 2016     Destroyed 2016
2013-08 Patient Files Sch-Tuz 2007/08 2016     Destroyed 2016
2013-09 Patient Files Und-Zur 2007/08 2016     Destroyed 2016
2013-10 Superbills A-R 2011/2012 2018 RC7C2    
2013-11 Superbills S-Z 2011/2012 2018 RC7C2    
2014-01 Patient Files A- Car 2008/09 2017 RC7C2    
2014-02 Patient Files Cas- F 2008/09 2017 RC7C2    
2014-03 Patient Files G-J 2008/09 2017 RC7C2    
2014-04 Patient Files K- Mar 2008/09 2017 RC7C2    
2014-05 Patient Files Mas- P 2008/09 2017 RC7C2    
2014-06 Patient Files R-S 2008/09 2017 RC7C3    
2014-07 Patient Files T-Z 2008/09 2017 RC7C3    
2014-08 2012-1013 Superbills 2019 RC7C3    
2014-09 2012-2013 Immunization Forms 2021 RC7C3    
2014-10 2010-2013 Triage/Vaccine No Chart 2021 RC7C3    
2015-01 HC Patient Files: Ada -Bry 2009/10 2018 RC7C3    
2015-02 HC Patient Files: Bue - Dix 2009/10 2018 RC7C3    
2015-03 HC Patient Files: Doe - Giv 2009/10 2018 RC7C3    
2015-04 HC Patient Files: Gli - Hus 2009/10 2018 RC7C3    
2015-05 HC Patient Files: Ire - Ley 2009/10 2018 RC7C3    
2015-06 HC Patient Files: Lil - Mos 2009/10 2018 RC7C3    
2015-07 HC Patient Files: Mur - Ray 2009/10 2018 RC7C3    
2015-08 HC Patient Files: Ree - Spr 2009/10 2018 RC7C4    
2015-09 HC Patient Files: Squ -Wil 2009/10 2018 RC7C4    
2015-10 HC Patient Files: Win - Zir 2009/10 2018 RC7C4    
2015-11 MMR Documentation- Waivers & Imm. Hx. 2022 RC7C4    
2015-12 2013-2014 HC Superbills 2020 RC7C4    
2016-01 HC Patient Charts: Aba-Bru 2010/11 2019 RC7C4    
2016-02 HC Patient Charts: Bry-Dud 2010/11 2019 RC7C4    
2016-03 HC Patient Charts: Dun-Gre 2010/11 2019 RC7C4    
2016-04 HC Patient Charts: Haa-Kob 2010/11 2019 RC7C4    
2016-05 HC Patient Charts: Kof-Mas 2010/11 2019 RC7C4    
2016-06 HC Patient Charts: Mat-Pet 2010/11 2019 RC7C4    
2016-07 HC Patient Charts: Phi-Sch 2010/11 2019 RC7C4    
2016-08 HC Patient Charts: Sco-Tra 2010/11 2019 RC7D1    
2016-09 HC Patient Charts: Tre-Zog 2010/11 2019 RC7D1    
2016-10 MMR Waivers and Titers A-Z 2014-2015 2023 RC7D1    
2016-11 Superbills A-Z 2014-2015 2021 RC7D1    
2016-12          
2016-13          
2016-14          
2016-15          
2016-16          
2016-17          
2016-18          
2016-19          
2016-20          
2016-21          
2016-22